In recent weeks, many governments around the world have begun easing lockdown restrictions, signaling for workers to leave the safety of their homes and return to their offices. The prospect, however, raises a myriad of health concerns, primarily revolving around the question: how can we transition back to the office safely? In this article, we will provide a guide to navigate this complex process and propose strategies to make the workplace safe for everyone.
Communication is Key
The first step in ensuring a safe transition back to the office revolves around effective communication. It is essential to infuse a sense of safety and reassurance among employees. This could be done by sharing detailed plans for reopening, including strategies for sanitation, social distancing, and addressing potential exposure to the virus. Expectations regarding personal hygiene and shared responsibilities should also be discussed.
Gradual Return
Consider transitioning employees back to the office gradually. This can help monitor the effects of opening up and make it easier to manage the number of people in the office at any one time. Options such as rotational shifts, alternating telework days, or even assigning specific zones to ensure social distancing could be employed.
Modification of Physical workspace
The traditional office layout may need to change to ensure a safe work environment. Concepts include reconfiguring workstations to allow for a six feet distance, installing transparent shields and barriers, or limiting the number of people that can be present in common areas like meeting rooms, cafeterias, and elevators.
Enhanced Cleaning and Disinfection Procedures
Along with personal hygiene, regular cleaning of the workplace is vital. Cleaning protocols should be revised and sanitation frequency increased, with special attention to high-touch surfaces. Employers should consider a professional deep cleaning service regularly or even offer personal sanitation kits to all employees.
Health Monitoring and Protocols
Introducing health screening protocols on arrival may become the new standard. This could include temperature checks, symptom-related questions, and random testing. Quarantine policies should be in place for those who feel ill or have been exposed to the virus. Plans should also take into account the mental health of employees, arranging for appropriate resources and support.
Conclusion
The return to the office will not be a simple transition back to pre-pandemic normality. The long-term effects of COVID-19 will likely change office work as we know it. Yet, amidst these uncertainties, one thing remains clear- the health and safety of each worker should be of paramount importance.
The management’s role is crucial, now more than ever, requiring a compassionate but strategic approach. The strategies outlined above, while not exhaustive, provide a framework that can guide organizations as they navigate these challenging times and prepare for a safe return to the office.
FAQs
Should employees be forced to return to the office if they are uncomfortable?
No, employees shouldn’t be forced to return to the office. Companies need to be understanding and compassionate. There should be alternative arrangements for such employees, such as extending their remote working conditions.
What if an employee tests positive for COVID-19?
The employee should be directed to self-isolate immediately. Other staff members who were in close contact should also be quarantined and tested. Parts of the office where the employee worked should be deeply cleaned and disinfected.
How can companies ensure that employees follow set procedures and protocols?
Companies should reinforce the importance of these measures through repeated communication. Companies can also implement necessary penalties for individuals who continually flout rules and endanger others in the office.
